Conferencing tips

As more people are turning to conferencing for their meeting needs, it is worth remembering the following tips when booking your conference:

Have I made a list of all of the people I'd like to attend and checked their availability?

Have I communicated any special instructions I might need to my conference service provider?

Have I communicated the date & time of the meeting to all of my participants?

Have I communicated the appropriate dial-in numbers and passcodes to all participants?

Do I have an agenda set for the meeting?

Have I received confirmation of attendance from all participants?

Have I provided all my participants with any materials they might need?

Have I advised all participants of the agenda so that they will be prepared for the meeting?

Have I secured a quiet location where I am unlikely to be disturbed during my meeting or be affected by distracting background noise?

Do I have a list of participants and my agenda in front of me?

Do I have a clock or a watch visible to keep track of the time we are spending on agenda topics?

If you've checked everything, then you're ready! Have a great meeting.